ASSOCIATION OF BLACK HEALTH-SYSTEM PHARMACISTS

COUNCIL ON ADMINISTRATIVE AFFAIRS

COUNCIL MEMBERS:      

• Responsible to the Board of DirectorsChair, appointed by the President  Vice-Chair, appointed by the President   
• Minimum four standing members, who may be recruited by the Chair and any member of the council and recommended for appointment by the President.

GOALS:

• To continually attract new members and strengthen the Association.
• To make recommendations designed to enhance the value and image of the members and the Association through public relations, media activities, and publicity program. 
• To make recommendations to the Board of Directors on matters involving the administration and management of business and professional programs.
• To make recommendations to the Board of Directors on matters involving regulatory and legislative bodies and other health care groups.

RESPONSIBILITY:To prepare timely, written reports and proposals for presentation to the Board of Directors. 

KEY CHARGES AND PRIORITIES  

• Develop plans and strategy for a public relations program.Develop a media contact directory for providing press releases for newspaper, radio, and television.
• Develop a media speakers networkReview all special programs and public activities of the Association for opportunities for media coverage.
• Review the Association’s website for opportunities for media coverage.
• Review and make recommendation of media agencies for purpose of partnering to enhance the Association’s media efforts.
• Develop publicity materials, including press kit, news releases, fact sheets, photographs, clip-art, promotional literature, and biographical data on individuals.
• Enhance the national recognition of the members and award recipients through public relations and media activities.
• Develop and make recommendations for the maintenance of an Association Administrative Policy Catalogue and a Professional Policy Catalogue.
• Review and revise the membership brochure.
• Review and revise the membership application.
• Review and revise the list of benefits of membership in the Association.
• Develop a guidebook for members of the Council on Administrative Affairs.
• Develop a financial projection for completion of activities charged to the Council and submit to Board of Directors.

COUNCIL ON ORGANIZATIONAL AFFAIRS

COUNCIL MEMBERS:      

• Responsible to the Board of Directors
• Chair, appointed by the President  
• Vice-Chair, appointed by the President  
• Minimum four standing members, who may be recruited by the Chair and any member of the council and recommended to the President for appointment.

GOALS:

• To build and assure a strong membership base.

• To make recommendations designed to effectively meet and satisfy the needs of all members.

• To make recommendations to the Board of Directors designed to assure effective governance through the Association’s Constitution and Bylaws.

• To make recommendations to the Board of Directors on matters involving other professional organizations and health care groups.

RESPONSIBILITY:

To prepare timely, written reports and proposals for presentation to the Board of Directors.

KEY CHARGES AND PRIORITIES

• Create an effective mechanism to identify the needs of all members.
• Develop and implement strategies to recruit new members into the organization.
• Develop an annual membership program
• Develop a plan for a membership building contest.
• Increase the number of new members by two members per month.
• Develop a strategy for distributing promotional to potential new members, media, and the community.
• Identify and optimize opportunities for member involvement in Association activities.
• Review all special programs, meetings, luncheon, and public activities of the Association for opportunities for media coverage and membership promotion.
• Assure assignments of staff to carry out duties of encouraging guest and potential new members to join the Association.
• Assure that there is adequate promotional materials at each meeting.
• Develop a plan to address opportunities for involvement in the Association for pharmacy technicians.
• Develop and recommend a plan for the creation of regional chapters.
• Review and revise the membership brochure.
• Review and revise the membership application.
• Review and revise the list of benefits of membership in the Association.
• Prepare a membership report.
• Develop a guidebook for members of the Council on Organizational Affairs.
• Develop a financial projection for completion of activities charged to the Council and submit to the Board of Directors.

COUNCIL ON EDUCATIONAL AFFAIRS

COUNCIL MEMBERS:      

• Responsible to the Board of Directors
• Chair, appointed by the President  
• Vice-Chair, appointed by the President  
• Minimum five standing members, who may be recruited by the Chair and any member of the council and recommended to the President for  appointment.

GOALS:

• To ensure successful administration of the Association's educational programs.

• To evaluate the educational needs of the membership and implement effective programs in response to members needs.

• To envision, plan, and direct a dynamic education programs in response to the needs of the Association's members.

RESPONSIBILITY:

To prepare timely, written reports and proposals for presentation to the Board of Directors.

KEY CHARGES AND PRIORITIES  

• Create an  effective mechanism to identify the educational needs of all members.
• Develop and implement strategies to increase input on educational topics of interest to members.
• Develop and implement strategies to increase support and sponsorship for minority health education topics.
• Identify and optimize opportunities for member involvement in the Association educational activities.
• Develop a plan to address opportunities for involvement in the Association for pharmacy technicians.
• Plan and develop a three-day educational program for a May meeting.
• Develop and implement a plan for an Association Leadership Orientation Meeting (ALOM) for the month of December
• Review and revise the current procedures and materials used to promote and report on education programs.
• Develop a guidebook for members of the Council on Educational Affairs.
• Develop a financial projection for completion of activities charged to the Council and submit to the Board of Directors.

COUNCIL ON PROFESSIONAL AFFAIRS

COUNCIL MEMBERS:      

• Responsible to the Board of Directors
• Chair, appointed by the President 
• Vice-Chair, appointed by the President 
• Minimum five standing members, who may be recruited by the Chair and any member of the council and recommended to the President for appointment.

GOALS:

• To make recommendations to the Board of Directors that are designed to improve the quality and effective communications between the Association's Officers and members.

• To make recommendations designed to enhance the usefulness of Association publications and communication venues to the membership at large.

• To make recommendations designed to promote the research and practice activities of the Association’s  membership at large.

• To formulate and recommend criteria for the recognition of members who have made significant contributions to the practice of pharmacy and who promotes and enhances the vision of the Association.

• To honor and recognize those outstanding practitioner members whose contributions have enhanced the vision of the Association and the profession of pharmacy.

RESPONSIBILITY:

To prepare timely, written reports and proposals for presentation to the Board of Directors.

KEY CHARGES AND PRIORITIES  

• Create an effective mechanism for consistent communications between the Association's Officers and the members for the purpose of issue and information sharing.
• Provide input to the Board of Directors on the Association web-site.
• Develop an effective communication mechanism between the Association and webmaster for the purpose of providing input into the web-site.
• Develop and implement an Association e-Newsletter for the purpose of communicating with the Association's membership.
• Develop an effective e-Newsletter format that effectively communicates useful and significant information to the membership
• Create and develop a publication schedule.
• Provide input and serve as Guest Editor for the e-Newsletter.
• Develop and implement electronic communication user-groups or venue for the purpose of communicating between members of the Council on Administrative Affairs.
• Review and modify all official publications of the Association.
• Enhance the national recognition of the awards through public relations and media activities.

COUNCIL ON STUDENT AFFAIRS

COUNCIL MEMBERS:      

• Responsible to the ABHP President
• Chair of the Student Council Executive Committee, appointed by the President
• Minimum three Board of Directors members, appointed by the President
• Council structure includes three subcommittees

SUBCOUNCIL MEMBERS:

• Responsible to Council on Student Affairs Executive Committee and the President
• Chair, of the Subcouncil nominated by the Student Council Executive Committee and appointed by the President
• Minimum of three student members, who may be recruited by the Chair and any member of the Executive Committee and recommended to the President for appointment.

GOALS:

• To ensure successful and effective leadership for the Association.

• To build and assure a strong student membership base.

• To make recommendations designed to effectively meet and satisfy the needs of student members.

RESPONSIBILITY:

To prepare timely, written reports and proposals for presentation to the Executive Committee.

KEY CHARGES AND PRIORITIES  

              Membership Subcommittee

• Promote membership to students
• Create an effective mechanism to identify the needs of student members
• Develop and implement strategies to recruit new members into the organization
• • Increase the number of new members by two members per quarter
  • Reach out to pre-pharmacy students
• Identify and optimize opportunities for student member involvement in Association activities
• Review and revise the membership brochure to appeal to students
• Review and revise the membership application
• Review and develop a list of benefits of student membership in the Association
• Develop a guidebook for student members of the Council on Student Affairs

Meeting and Programming Subcommittee

• Develop ideas and strategies for student programming at the ABHP Annual Meeting
• Promote ABHP Annual Meeting activities to students

Student Chapter Subcommittee

• Assist in identifying and recruiting student leaders
• Assist in the development of student chapters
• Create an effective mechanism to identify the needs of student chapters.

DIVISION OF PHARMACY TECHNICIANS

COUNCIL MEMBERS:      

• Responsible to the ABHP President
• Chair of the Pharmacy Technician Division Executive Committee, appointed by the President
• Minimum three Executive Committee members, appointed by the President
• Division structure includes three subcommittees

SUBCOUNCIL MEMBERS:

• Responsible to Division of Pharmacy Technicians Executive Committee and the President
• Chair, each Subcouncil appointed by the President
• Minimum of three student members, who may be recruited by the Chair and any member of the Executive Committee and recommended to the President for appointment.

GOALS:

• To ensure successful and effective leadership for the Association.

• To build and assure a strong pharmacy technician membership base.

• To make recommendations designed to effectively meet and satisfy the needs of pharmacy technician members.

RESPONSIBILITY:

To prepare timely, written reports and proposals for presentation to the Executive Committee.

KEY CHARGES AND PRIORITIES  

              Membership Subcommittee

• Promote membership to pharmacy technicians
• Create an effective mechanism to identify the needs of pharmacy technician members
• Develop and implement strategies to recruit new members into the organization
• • Increase the number of new members by two members per quarter
  • Reach out to pharmacy technician students
• Identify and optimize opportunities for pharmacy technician member involvement in Association activities
• Review and revise the membership brochure to appeal to pharmacy technicians
• Review and revise the membership application
• Review and develop a list of benefits of pharmacy technician membership in the Association
• Develop a guidebook for pharmacy technician members of the Division of Pharmacy Technicians

Meeting and Programming Subcommittee

• Develop ideas and strategies for pharmacy technician programming at the ABHP Annual Meeting
• Promote ABHP Annual Meeting activities to pharmacy technicians

Student Chapter Subcommittee

• Assist in identifying and recruiting pharmacy technician leaders
• Assist in the development of pharmacy technician chapters
• Create an effective mechanism to identify the needs of pharmacy technician chapters.

COMMITTEE ON MEETING ORGANIZATION AND PLANNING 

COUNCIL MEMBERS:      

• Responsible to the Board of Directors
• Chair, appointed by the President and Chair of the Board of Directors
• Vice-Chair, appointed by the President and Chair of the Board of Directors
• Minimum five standing members, who may be recruited by the Chair and any member of the council and recommended to the President for appointment.

GOALS:

• To ensure successful administration of all the Association's business and professional programs and meetings.

• To recommend to the Board of Directors the most feasible and economic arrangement for meetings of the Association.

RESPONSIBILITY:

To prepare timely, written reports and proposals for presentation to the Board of Directors.

KEY CHARGES AND PRIORITIES  

• Review and modify the Association's current process for  meetings arrangements.
• Increase input on meetings arrangements from other standing councils
• Investigate and make recommendations and arrangements for an Annual Meeting in May.
• Develop a plan and make arrangements for a Members Open Forum meeting at the December ASHP Midyear Clinical Meeting.
• Develop a plan and make arrangements for the Association Leadership Orientation Meeting (ALOM).
• Develop a plan and make arrangements for Annual Awards and Installation of Officers Luncheon at the December ASHP Midyear Clinical Meeting.
• Develop a plan and make arrangements for the Association's Strategic Planning Retreat.
• Develop a guidebook for members of the Council on Meetings and Arrangements.
• Develop a financial projection for completion of activities charged to the Council and submit to the Board of Directors.

COMMITTEE ON FUND-RAISING

COUNCIL MEMBERS:      

• Responsible to the Board of Directors
• Chair, appointed by the President and Chair of the Board of Directors
• Vice-Chair, appointed by the President and Chair of the Board of Directors
• Minimum five standing members, who may be recruited by the Chair and any member of the council and recommended to the President for appointment.

GOALS:

• To ensure adequate financial resources to assist the Association in achieving its objectives. .

• To adopt a fund-raising strategy to ensure adequate resources.

RESPONSIBILITY:

To prepare timely, written reports and proposals for presentation to the Board of Directors.

KEY CHARGES AND PRIORITIES  

• Review and modify the Association's current process for fund-raising raising.
• Develop and adopt a consistent strategy for fund-raising
• Solicit input on financial needs of all standing councils
• Create an effective mechanism for rapidly transferring solicited funds to the Treasurer.
• Assist the Treasurer in creating and completing the budget.
• Develop a guidebook for members of the Committee on Fund-Raising.

COMMITTEE ON NOMINATIONS

COUNCIL MEMBERS:      

• Responsible to the Board of Directors
• Chair, Immediate Past President
• Vice-Chair,  President
• Minimum five standing members, three of whom are not members of the Board of Directors. They may be recruited by the Chair and any member of the council and recommended to the President for appointment.

GOALS:

• To ensure successful and effective leadership for the Association.

• To recommend to the Board of Directors the best and most qualified candidates for elective offices.

RESPONSIBILITY:

To prepare timely, written reports and proposals for presentation to the Board of Directors.

KEY CHARGES AND PRIORITIES

• Evaluate the Association's process for the election  of officers.
• Review and revise criteria and procedures for selection of candidates.
• Develop and implement strategies to ensure  a pool of candidates for  elective offices.
• Increase input on candidates for elective offices.
• Identify candidates for President-elect, Secretary, and Vice President for Administration.
• Develop and implement strategies to complete the election process according to the schedule of the Bylaws.
• Develop and present a slate of candidates for President-elect, Secretary, and Vice President of Administration by August .
• Mail election ballots by September.
• Validate and report results of election by October.
• Review and revise the current procedures and materials used to recruit members for leadership roles.
• Develop a guidebook for members of the Committee on Nominations.
• Develop a financial projection for completion of activities charged to the Committee and submit to the Board of Directors.

COMMITTEE ON AWARDS

COMMITTEE MEMBERS:            

• Responsible to the Board of Directors
• Chair, appointed by the President
• Vice-Chair, appointed by the President
• Minimum four standing members, who may be recruited by the Chair and any member of the committee and recommended for appointment by the President.
• May be members of the Professional Affairs Council

GOALS:

• Provide input to the ABHP Board of Directors on the awards process.

RESPONSIBILITY:

To prepare timely written reports and proposals for presentation to the Board of Directors.

KEY CHARGES AND PRIORITIES  

• Develop plans for and assist in soliciting funds for the awards
• Increase the number of award submissions by 10%
• Enhance the national recognition of the awards
• Review and revise all documents related to the awards process, including the brochures, announcements, applications, descriptions,  etc.
• Review and modify the criteria for the awards where deemed necessary
• Implement the Outstanding Pharmacy Resident Award.
• Develop and implement electronic communication user-groups or venue for the purpose of communicating between members of the Committee on Awards.
• Develop a guidebook for members of the Committee on Awards.
• Develop a financial projection for completion of activities charged to the Committee and submit to the Board of Directors.