(Sample of Format)

ASSOCIATION OF BLACK  OF HEALTH-SYSTEM PHARMACISTS (ABHP)         <Insert Date>

Report of the Council on Professional Affairs

 

The Committee on Professional Affairs goals are (1) To make recommendations to the Board of Directors that are designed to improve the quality and effective communications between the Association's Officers and members; and (2) To make recommendations designed to enhance the usefulness of Association publications and communication venues to the membership at large.

Members Sonia Ford (Pico Rivera, CA) Anthony Jackson (Highland, CA) Thea Moore (Tampa, FL) John E. Clark, Ex-Officio (Miami)

 

Charge #1       Create an  effective mechanism for consistent communications between the Association's Officers and the members for the purpose of issue and information sharing.

ACTION/ACCOMPLISHMENT

 

Charge #2       Provide input to the Board of Directors on the Association web-site.

ACTION/ACCOMPLISHMENT

 

Charge #3       Develop an effective communication mechanism between the Association and webmaster for the purpose of providing input into the web-site.

ACTION/ACCOMPLISHMENT

 

Charge #4       Develop and implement an Association e-Newsletter for the purpose of communicating with the Association's membership.

ACTION/ACCOMPLISHMENT

 

Charge #5       Provide input and serves as Guest Editor for the e-Newsletter.

ACTION/ACCOMPLISHMENT

 

Charge #6       Create and develop a publication schedule.

ACTION/ACCOMPLISHMENT

 

Charge #7       Develop and implement electronic communication user-groups or venue for the purpose of communicating between member of the Committee on Communications.

. ACTION/ACCOMPLISHMENT

 

Charge #8       Develop and implement electronic communication user-groups or venue  for the purpose of communicating between member of the Committee on  Awards.

ACTION/ACCOMPLISHMENT

 

Charge #9       Develop an effective e-Newsletter format that effectively communicates useful and significant information to the membership

ACTION/ACCOMPLISHMENT

 

Charge #10     Develop a financial projection for completion of activities charged to the Committee and submit to the Chair of the Fund-raising Committee.

ACTION/ACCOMPLISHMENT

 

Charge #11        Review and modify all official publications of the Association.

ACTION/ACCOMPLISHMENT

 

Charge #12     Develop a guidebook for members of the Committee on Communications.

ACTION/ACCOMPLISHMENT

 

 

 

OTHER PENDING ACTIVITIES

 

 

(Sample Report)

ASSOCIATION OF BLACK  HEALTH-SYSTEM PHARMACISTS (ABHP)   OPEN MEMBER BUSINESS SESSION – 1997 August 14, 1997 Orlando, Florida

Report of the Council on Organizational Affairs

 

The Council on Organizational Affairs is concerned with (a) recruitment and retention of ABHP members, (b) ABHP membership services, (c) affiliated regional associations, (d) pharmacy technicians, and (e) review of the ABHP Bylaws. The Council met twice in Orlando, FL: September 20, 1996 and January 17, 1997. Council activities, including discussions of issues for which policy recommendations are still being developed, are covered in this report.  The entire report is informational only and does not represent official ABHP policy until approved by the House of Delegates.

John E. Clark, Chair (Miami) Ed Hamilton, Board Liaison (Winter Haven) Lea Fuller (Miami) Gina Lumbard (Gainesville) Dawn Moore (Tallahassee) Frances Glenn (Tallahassee) Joseph Spada (Miami) Richard W. Stark (Ft. Lauderdale) Virgil Lijfrock (Miami) Michael Jackson (Valrico) Don Bergemann (Tampa) Judith Davis (Gainesville) Gloria Cook (Orlando)

 

RECOMMENDATIONS:

 

A.  Regional Society Officers Involvement in ABHP

To automatically appoint an officer of each regional society to one of ABHP Councils.

 

Background:  The council feels that the future leadership of ABHP will come from the regional associations. The council believed that this was a simple way to involve the regional society officers in ABHP activities so that they may be better prepared to the lead the organization in the future.

 

ABHP Officers Travel and Visitation Schedule

To schedule an officer to attend or make an appearance at one meeting of each regional society and college of pharmacy.

 

Background:  The council feels that to strengthen the relationship between the ABHP and regional associations and colleges of pharmacy that an officer or designee representing ABHP should make an appearance at atleast one meeting of each regional society and college of pharmacy.  The council believes that the designee should atleast be someone at the Board of Directors level.  The council feels that a travel schedule should be developed in advance and circulated to each regional society president, college of pharmacy deans and student chapter, board member, and council chair.  The schedule should indicate the name of the meeting, date, location, and the ABHP representative attending the meeting.

 

OTHER COUNCIL ACTIVITIES:

 

Annual Membership Program.  The council decided to continue the annual membership program, which recognizes individuals who have sponsored new membership in ABHP.   The selection of winner is based on a point system for the new member sponsored: Active member = 3 points; Associate member = 2 points; Technician member = 1 point.  This year the top three sponsors will be recognized in three categories: 1) Weekend Getaway – the individual who sponsored the largest number of new members will receive a paid weekend for two a Florida resort; 2) Annual Meeting on Us – paid registration and hotel accommodation for the ABHP Annual Meeting for the individual who has the highest number of points; 3) Passport to the Future – paid registration to the ABHP Annual Meeting for the individual who has the 2nd highest points.  Top Performers – individuals who recruit 5 or more new active, associate or technician members will receive an exclusive ABHP Polo shirt.  The council will announce the winners.

 

ABHP Founders Award.  The council discussed a program to commemorate the founding of ABHP on its official charter date.  The program would recognize a regional society for adding five or more members during the two months leading up to and including the month of the charter date.  The regional society would receive an award.  It was also discussed whether or not this award should be given to an individual.  The council took no action and this item was tabled.

 

Top Three Membership Campaigns. The council discussed developing a Top Three-Membership Campaign that would recognize regional associations that create and successfully use regional society-based membership building programs.  Regional associations wanting to enter the contest would submit a detailed description of the program to ABHP Headquarters.  The best of these programs would be recognized annually. The council felt there should to be a stronger relationship between the regional associations and the ABHP for this program to be effective.  The council took no action and this item was tabled.

 

Pharmacy Technician Chapter Bylaws.  The council was charged with assisting the pharmacy technician chapters with developing a consistent constitution and bylaws.  The council decided that a template would be developed and provided to the technician chapters.  No further action was taken.

 

 

Adopt-A-Student for the Annual Meeting.  The council developed an Adopt-a-Student Program for the ABHP Annual Meeting.  The council decided that the Registration Form would include a section where a pharmacist registering for the Annual Meeting could write in the name of a student who is being “adopted” and pay the student registration fee.  If a pharmacist would like to participate in the program by paying the additional student registration and don’t have a name of a student, the ABHP would assign a student to the pharmacist and make arrangement for the two to meet at a planned reception at the Annual Meeting.  The council decided that announcements would be put in the Newsletter.  No additional action taken.

 

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